Privacy Policy

Esher Church School Association Privacy Policy

Registered Charity No. 803010

The Esher Church School Association (the school’s PTA) is committed to protecting and respecting your privacy.

This privacy policy tells you what to expect when the Esher Church School Association (ECSA) collects your personal information. We may collect and process the following data about you:

  • Information that you provide by filling in forms on our website.
  • Information that you provide when you communicate with us by any means.
  • Information provided voluntarily by you, for example, when you register to help us with a specific project.
  • Information you provide when you make a donation to the ECSA.
  • Information you provide if you act as a supplier to the ECSA.

Emails and E-Newsletters

The ECSA sends out emails and e-newsletters, so that you can find out more about our work, our fundraising and how you can support us. Our emails and e-newsletters are sent out by Esher Church School, but occasionally, the ECSA might ask you to provide us with your email address, so that we can contact you directly. Please see the section below.

Collecting your email address or mobile phone number

If you opt-in to receive emails or SMS messages from us about a specific ECSA project, we will only use your email address or mobile phone number to contact you about that specific project, and only for the length of time stated in our agreement. We will add your details to our ECSA database. You can opt-out of these emails or SMS messages at any time, and you will need to renew your consent every year for us to keep emailing or texting you (we will send you a reminder when the time comes). We will never sell or share your details to any third party for their own purposes., unless it is clearly stated in your agreement with the ECSA that we can do so (e.g. if you have agreed to host an estate agent board).

Thank you for all of your kind help and support to the ECSA. We aim to respect your wishes through our contact with you and give you confidence about what we do to protect your data. You are important to us and we value every contribution. In whichever way you choose to support us, we want you to have choice and control over your relationship with us. If you would like the ECSA to communicate with you in a different way, or you would like to unsubscribe at any time, please contact our Communications Officer on

Collecting your information and protecting your privacy

In the process of making a direct donation, signing up to a specific communication, and/or making an enquiry to the ECSA, you provide us with personal information. This may include your name and address, your contact details, and if relevant, your payment details.

When you supply information to us, we are legally obliged by the Data Protection Act 1998 (soon to be superseded by the General Data Protection Regulation (GDPR) on 25 May 2018) to ensure that the information you have provided is only used for the purpose for which it was supplied, and to ensure that the data is kept securely.

Protecting your information

When you give the ECSA personal information, we do all we can to ensure that it is treated securely. Once we have received your information, we will take reasonable steps and all other precautions required by law to protect that information from misuse and loss and from unauthorised access, modification or disclosure.

Any payment details we receive through our events, through school, or by email are passed securely to our ECSA Treasurer to fulfil and process your donation.

If required to do so by any applicable law, the ECSA may need to disclose some or all of your personal information to the level to which we are legally required to comply.

Updating, correcting, or deleting personal information

We encourage you to decide how you would like us to communicate with you, so that we can improve, take action and prevent any mistakes. If you ever wish to change your personal information, contact preferences or request a copy of the information we have for you, please contact the ECSA’s Communications Officer on You can also write to us at: ECSA, Esher Church School, Milbourne Esher, Surrey, KT10 9DU.

Removing your data

If at any time you (i) are not currently subscribed to receive a project update by email and (ii) have not responded to us for three years, the ECSA will anonymise or delete your personal data from our supporters’ database, and ensure it is safely disposed of.

Third party organisations

In some cases, the ECSA will have to pass on your data to a selected third party (e.g. if you have agreed to host an estate agent board), and the ECSA will only do this with your express agreement. Any data you submit will be stored and processed by our selected third party (e.g. our estate agent partners: house. and Knight Frank). They are required by contract and law to protect your data to standards compatible with UK data protection laws. You can find house.’s privacy policy here and Knight Frank’s privacy policy here. The ECSA remains in sole control of any information you provide and our partners will only ever process your personal information as directed by us. We never give, sell or rent your data to any other third party organisation to use for their own purposes.

Changes to this privacy statement

The ECSA reserves the right to remove or amend this privacy statement from time to time. If we decide to replace or change it, we will update the statement on this page to reflect the changes made and therefore we encourage you to visit this page frequently to stay informed. Your continued use of the ECSA website following the posting of a new statement will indicate your acceptance of the new statement or changes made.

Visitors to our website

When you visit this website we use a third party service to collect standard internet log information and details of visitor behaviour patterns. We do this to track interest on specific pages, see how the site is being used and look at how we can make improvements to the site. The information is only processed in a way that does not identify anyone. We do not make, and do not try to make, any attempts to find out the identities of those visiting our website. You can read Privacy Policy.


A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. uses cookies to help identify and track visitors, their usage of, and their website access preferences. visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using’s websites, with the drawback that certain features of’s websites may not function properly without the aid of cookies.

Thank you so much for your support.