Registered Charity No. 803010
The Esher Church School Association (the school’s PTA) is committed to protecting and respecting your privacy.
- Information that you provide by filling in forms on our website.
- Information that you provide when you communicate with us by any means.
- Information provided voluntarily by you, for example, when you register to help us with a specific project.
- Information you provide when you make a donation to the ECSA.
- Information you provide if you act as a supplier to the ECSA.
Emails and E-Newsletters
The ECSA sends out emails and e-newsletters, so that you can find out more about our work, our fundraising and how you can support us. Our emails and e-newsletters are sent out by Esher Church School, but occasionally, the ECSA might ask you to provide us with your email address, so that we can contact you directly. Please see the section below.
Collecting your email address or mobile phone number
If you opt-in to receive emails or SMS messages from us about a specific ECSA project, we will only use your email address or mobile phone number to contact you about that specific project, and only for the length of time stated in our agreement. We will add your details to our ECSA database. You can opt-out of these emails or SMS messages at any time, and you will need to renew your consent every year for us to keep emailing or texting you (we will send you a reminder when the time comes). We will never sell or share your details to any third party for their own purposes., unless it is clearly stated in your agreement with the ECSA that we can do so (e.g. if you have agreed to host an estate agent board).
Thank you for all of your kind help and support to the ECSA. We aim to respect your wishes through our contact with you and give you confidence about what we do to protect your data. You are important to us and we value every contribution. In whichever way you choose to support us, we want you to have choice and control over your relationship with us. If you would like the ECSA to communicate with you in a different way, or you would like to unsubscribe at any time, please contact our Communications Officer on email@example.com
Collecting your information and protecting your privacy
In the process of making a direct donation, signing up to a specific communication, and/or making an enquiry to the ECSA, you provide us with personal information. This may include your name and address, your contact details, and if relevant, your payment details.
When you supply information to us, we are legally obliged by the Data Protection Act 1998 (soon to be superseded by the General Data Protection Regulation (GDPR) on 25 May 2018) to ensure that the information you have provided is only used for the purpose for which it was supplied, and to ensure that the data is kept securely.
Protecting your information
When you give the ECSA personal information, we do all we can to ensure that it is treated securely. Once we have received your information, we will take reasonable steps and all other precautions required by law to protect that information from misuse and loss and from unauthorised access, modification or disclosure.
Any payment details we receive through our events, through school, or by email are passed securely to our ECSA Treasurer to fulfil and process your donation.
If required to do so by any applicable law, the ECSA may need to disclose some or all of your personal information to the level to which we are legally required to comply.
Updating, correcting, or deleting personal information
We encourage you to decide how you would like us to communicate with you, so that we can improve, take action and prevent any mistakes. If you ever wish to change your personal information, contact preferences or request a copy of the information we have for you, please contact the ECSA’s Communications Officer on firstname.lastname@example.org You can also write to us at: ECSA, Esher Church School, Milbourne Esher, Surrey, KT10 9DU.
Removing your data
If at any time you (i) are not currently subscribed to receive a project update by email and (ii) have not responded to us for three years, the ECSA will anonymise or delete your personal data from our supporters’ database, and ensure it is safely disposed of.
Third party organisations
Changes to this privacy statement
The ECSA reserves the right to remove or amend this privacy statement from time to time. If we decide to replace or change it, we will update the statement on this page to reflect the changes made and therefore we encourage you to visit this page frequently to stay informed. Your continued use of the ECSA website following the posting of a new statement will indicate your acceptance of the new statement or changes made.
Visitors to our website
Thank you so much for your support.